Apostille Attestation
You might have heard about Apostille or Apostille Attestation when you were seeking a visa for designing for your long run stay, reason for this stay can be higher education, employment or work, temporary or permanent residency. Or perhaps, you’re coming up with your business growth opportunities in a foreign country.
The document legalization is an obligatory procedure to be followed for such circumstances. Certificate Apostille and document apostille are the terms that merely mean the legalization of your documents and certificates.
Although, its features describe many levels of verification and validation before final legalization by the central government. In this guide, you may apprehend everything concerning the method, price, and the time will it take to get it done in India.
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What is Apostille?
According to dictionary rationalization, Apostille simply implicates as a French word which means ‘certification’, and in a very formal context, Apostille is an associate degree which is essential for a formality of proving the legitimacy and credibility of the document.
When you apostille a document, an apostille sticker and/or an apostille stamp is obtained from the authority. It is computer-created with a unique identification number and applies to the back of the document. This maintains an online record and permits the involved authorities to check the legitimacy conveniently and easily.
Subsequently this application of the sticker from the MEA, there is usually no requirement for any additional certification from the embassy.
What is Apostille Attestation?
Apostille attestation is a means of attesting the required documents so they’ll be allowable in any country that belongs to the Hague Convention. Document apostille is an attestation of the world level that is legally acceptable in more than 116 countries, most of European and American countries settle for the format.
In India, a sticker from the Ministry of External Affairs is stuck on the back of the document, and again a stamp is rendered on the sticker, which is partly on the sticker and partly on the document.
The Certificate Apostille attestation is a method of legalization documents. This method sticks an apostille attestation sticker on the desired certificate from the Ministry of External Affairs as proof of legitimacy.
To urge the visa the document verification method is adopted by the members of the Hague convention. It’s solely verified by the Ministry of External Affairs (MEA).
It is a Central government department that deals with external matters. This is the sole department that’s entitled to countenance or Certificate Apostille in India.
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When is Apostille required?
Document apostille Service is required once there is a need to eradicate the requirement of document legalization when attending to foreign countries for all types of reasons, such as getting an employment visa or work visa, applying for temporary or permanent residency, or for the following education on a student visa, finishing up deals for business enlargement, for example, importing or exporting product. This demand is necessary for the countries that are a part of the Hague convention.
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Hague Convention
The Hague Convention is also known as Apostille Hague Convention or Apostille Convention. It was signed on the 5th of October, 1961 within the city of Luxembourg. However, it became effective on the 14th of January, 1965.Â
The convention was brought into action to get rid of the requirement of legalization of documents and certificates to form the liberalization among the countries a lot more convenient. Once people obtain an apostille on documents, there’s no requirement of same on the documents again for another signatory country. Barriers in mercantilism and alternative areas are reduced and there’s higher accessibility through the nations.
Apostille in India
India is a developing country that has been growing since independence. The trade, areas of education, employment opportunities, everything impulsively keeps advancing and with time, the member of our country going abroad has elevated similarly.Â
This brings within the necessity for the issuance of employment visa, student visa resident visa, or the necessity of certificate attestation for creating business transactions in the foreign country.
India has been a member of the Hague Convention since 2005 and is recognized in most of the Hague countries.Â
The Ministry of External Affairs (MEA) is the department of the central government that gives a sticker on the documents that contains the detail of the individual which includes the name, document name, name of the officer who issued the sticker, and stamp, and also the date of supply.Â
In India, the validity of the Apostille sticker is six months. This procedure is an indirect course of action that encompasses attestation without delay from the regional and the authorities before approaching the MEA.
Apostille Procedure
In India, the Ministry of External Affairs (MEA) undertakes each, Apostille of documents. Apostille in India, the procedure has recently been decentralized by the central government.Â
The Ministry of External Affairs (MEA) is the central body that carries out document apostille. The MEA has regionalized the apostille method to Branch Secretariats and also the RPOs in fifteen cities effective from January first, 2019.Â
The cities of operation embody – Ahmedabad, Bengaluru, Bhopal, Chennai, Chandigarh, Cochin, New Delhi, Guwahati, Hyderabad, Kolkata, Lucknow, Mumbai, Panaji, Raipur, and Thiruvananthapuram. Normally, it begins at the native notary from wherever the document was issued and is followed by the state authentication and the last one includes the MEA apostille sticker.
The procedure differentiates once it involves different types of documents. There are primarily three main types of legal documents – personal, educational, and commercial. The procedures are detailed below:
As the name suggests, personal document apostille means the legalization of documents that contain personal knowledge. It contains the birth certificate apostille and marriage certificate apostille.
Personal Document Apostille
As the name suggests, personal document apostille means the legalization of documents that contain personal knowledge. It contains the birth certificate apostille and marriage certificate apostille.
Marriage Certificate
Birth Certificate
Divorce Certificate
Death Certificate
Adoption Deed
Medical Certificate
Police Clearance Certificate(PCC)
Experience Certificate
Migration Certificate
Passport Copies etc.
What is the process of certificate Apostille in India?
The procedure of certificate apostille varies from document to document. Mainly there are three types of documents and hence, three different procedures.
Personal
- Notary Attestation
- Home Department Attestation or SDM
- Apostille from MEA
Notary Attestation
Home Department Attestation
MEA Stamp
Apostille
Commercial Document Attestation
The documents that approve of the business capital owned by any enterpriser are mentioned as commercial documents. These embrace documents like property papers, partnership deeds, Memorandum of Association, etc.
- Memorandum Of Association
- Power Of Attorney
- Authority Letter
- Board Resolution
- Article Of Association
- Certificate Of Incorporation
- Commercial Invoice
- Bill Of Lading
- Insurance Certificate
chamber of Commerce Attestation
Apostille
Educational Certificate Apostille
The documents that are proof of your educational history that contend with your studious performances and all the courses accomplished over time are known as the educational documents. The foremost common educational documents of:
Degree Certificate
SSC Certificate
Transfer Certificate
Transcript Certificate
Mark Sheet
School Leaving Certificate
Engineering Certificate
Diploma Certificate
Nursing Certificate etc.
Depending on the origin or form of the document, the procedure for the attestation of educational certificates can vary. Following are the given various procedures that are specific to the place of supply of the document and its kind.
For Maharashtra issued documents
Notary Attestation
Home Department Attestation
MEA Stamp
Embassy Attestation
For out of Maharashtra issued documents
Notary Attestation
SMD Attestation
MEA Stamp
Embassy Attestation
As per the Embassy requirement where HRD is compulsory
University Verification
HRD Attestation
MEA Stamp
Embassy Attestation
What is Apostille Services?
Apostille services are the agents that offer you the help for procuring an apostille sticker or an MEA stamp from the central government.
 Ideally, these services can collect your documents and get them verified and stamped from the concerned government departments and acquire them delivered back to you.
 It’s quite onerous for an individual to do the apostille method on their own as it’s not an instantaneous process and there are many different steps involved for every document type.Â
So, it’s convenient to approach such services for legalization which may save you valuable time and energy.
Where can I get apostille services?
Apostille services accessible online are accessed through the internet and different media. The higher accessibility compared to the offline ones and may be simple to inquire at.
 We have a tendency at Abayam Translations which is ranked among the best apostille services in India and supplies quality services with wonderful client support.Â
We tend to even have 24*7 accessibility and are accessible online taking queries and supporting the customers in want.Â
Our services are unfolded all across India as well as the subsequent cities which include Pune, Pimpri, Ahmedabad, Mumbai, Bangalore, Chennai, Hyderabad, Kolkata, Delhi, Chandigarh, Gurugram, Kochi – Kerala, Lucknow, Bhopal, Panaji – Goa, Noida, Coimbatore, Vizag.
How can I get my birth certificate apostille in India?
You can get your birth certificate apostille easily in a few steps, you should have received your birth certificate from your respective state government.Â
That birth certificate will be regional language and not in English then you need Translation services for your birth certificate and submit it with the original birth and translated copy for apostille process.
For your information, an apostille can be done at the backside of the original birth certificate or on the translated copy as requested by Visa/ Employer / University.
Easy process to get Apostille on Birth Certificate: –
1.   Get Notary of Delhi / Local state Notary
2.   Home Department Stamp / Sub Divisional Magistrate Stamp [SDM]
3.  Ministry of External
Affairs Stamp and Sticker at back In order to complete the process, you should submit the original birth certificate and Photocopy of passport [Front and back page] and this process takes 3-4 working days.
How can I get a degree Apostille in India?
Degree Certificate Apostille in India can be done through the Ministry of External Affairs by submitting your original degree certificates issued from respective School Boards/ Universities etc…
We at Abayam help you to get your degree certificate apostille in India in 4 simple steps:
- Collecting all the relevant document
- Deciding which type of apostille to get
- Registering for degree certificate Apostille
- Submitting the document to get degree certificate apostille from the Embassy
- Getting the degree certificate with an apostille stamp on the backside.
What documents are needed for apostille?
Once you decided to get apostilled in India, you have to submit the following documents to outsourced agencies like Abayam and we will verify them before submitting them to Embassy, and then we will process to get the apostille on your documents.
- Original document
- Supporting documents such as passport photocopies or Aadhar card
Steps involved in Document Apostille Process
Notary Attestation
The initial step in the authentication of the educational and private documents is obtaining them certified from the Notary. It’s done at the regional level by a lawyer or at the collector’s workplace.
Home Department Attestation
 Home Department is a state-level organization that certifies personal documents. Its responsibility includes the legalization of the documents that are issued below the same state government. The Home Department is additionally referred to as Mantralaya in some states, therefore it’s conjointly referred to as Mantralaya Attestation.
HRD Attestation
HRD or Human Resource Department is the only department of the state that certifies the educational documents. Certificate verification is a vital part of the given part of authentication. Certificate verification is required to be done from university or board supported wherever the document is issued.
SDM Attestation
Sub-Divisional Magistrate (SDM) is an alternate for the State attestation in some instances. It’s done once of home department attestation or HRD attestation isn’t preferable.
Chamber of Commerce Attestation
The Chamber of Commerce (CoC) is a business association and therefore the opening move in the verification of your commercial documents before the legalization of MEA. There’s no state government’s involvement in commercial documents.
MEA Attestation
The MEA is that arm of the central government that manages foreign affairs which can offer the sticker and MEA stamp as per the need. It’s the ultimate step of legalization once each, the home country and destination country are members of the Hague convention.
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We can manage little and huge translation assignments. We tend to believe that no individual will translate a text therefore genuinely as compared to a native person.
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Frequently Asked Questions For Apostille Attestation
What is the difference between Apostille and Attestation?
Apostille and attestation are not completely different aspects, yet, an apostille is needed for a group of countries that are a part of The Hague Convention whereas attestation is required for the rest of the countries.
As a proof of apostille, a sticker added with a stamp is typically applied on the document; and after the attestation of documents, they are stamped by the central government and are applicable for embassy attestation as well.
Who can issue an Apostille?
Apostille may be issued within the countries that are the members of the Hague Convention of 1961. In several countries, it’s typically issued by the secretariat of the state. In countries like India, the MEA (Ministry of External Affairs) referred to as MOFA (Ministry of Foreign Affairs in some countries) is that the syndicate of the central government that is licensed to issue an apostille for the document. Although, there are alternative levels of verifications and certifications that need to be taken care of before eventually getting a sticker from the MEA. These embody the notary public and state authentication.
How do I apply for Apostille?
Apostille may be issued within the countries that are the members of the Hague Convention of 1961. In several countries, it’s typically issued by the secretariat of the state. In countries like India, the MEA (Ministry of External Affairs) referred to as MOFA (Ministry of Foreign Affairs in some countries) is that the syndicate of the central government that is licensed to issue an apostille for the document. Although, there are alternative levels of verifications and certifications that need to be taken care of before eventually getting a sticker from the MEA. These embody the notary public and state authentication.
How long does it take to Apostille a document?
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Which document is required for Apostille authentication?
The Ministry solely attests to the first copy of a document, and every photocopy is rejected. Any dishonourable documents are confiscated by the MEA, and strict actions are taken against the actual individual. Submit the first copy of the document beside a duplicate of Passport to any of the Branch Secretariats or RPOs of the MEA for Apostille.The Ministry solely attests to the first copy of a document, and every photocopy is rejected. Any dishonourable documents are confiscated by the MEA, and strict actions are taken against the actual individual. Submit the first copy of the document beside a duplicate of Passport to any of the Branch Secretariats or RPOs of the MEA for Apostille.
Does Apostille need to be translated?
Apostille does not always ought to be translated, however, it depends on the language of document one posses and the language of a foreign country. If the foreign country’s government’s legal language is completely different than the document’s language. For example, Brazil is that the country that necessitates translation of the documents. If your document is in any regional language, it must be translated. However it’s not translated to Portuguese, first, it must be translated in English then to Portuguese. Alongside the apostille sticker on the document in English as well as the one in Portuguese.
Do I need an Apostille?
You may require apostille if you’re traveling to a foreign country that may be a member of The Hague convention. It can be for any reason, as an example, if you have got plans to pursue education from abroad or do a deal or attain permanent or short residency or maybe simply visit the country for commercial enterprise. Document apostille is obtained on your personal, educational, or commercial documents looking at the aim of travel.
Can a notary Apostille a document?
No, a notary cannot perform the apostille of documents, solely the central government, viz., MEA provides the apostille sticker on the document. However, the verification of the document from the notary is obligatory to get certification from the state and apostille from the MEA within the case of legalization of personal and educational documents. It’s not necessary just in the case of economic documents, though attestation from chambers of commerce is important for commercial documents.
What is the difference between Apostille and Authentication?
There is not a lot of distinction in each of them. An apostille is a variety of authentication for the countries that are the members of The Hague convention.
Generally, the sticker with a stamp is connected to the document just in case of an apostille. Authentication is nothing however attestation, it’s needed within the countries that aren’t a part of such convention.
What is the difference between Apostille and Legalization?
Legalization is the method of approving the documents from the legal authorities proving their responsibility, and apostille is the legalization of the documents for varied causes by providing a sticker and stamp. The certificate apostille is needed that is a part of The Hague convention. In nutshell, legalization is increasing the credibility of the documents and an apostille is a variety of international levels of legalization.
What is an Apostille certificate?
An apostille certificate is a certificate that has obtained the apostille sticker and a stamp from MEA. It is a form of certificate legalization that’s granted by the central government of the country wherever the document was issued. Supported your country of origin, There may be varying levels of legalization is important before final authentication from the central government. It is one of the obligatory aspects of acquiring a foreign visa and doing business abroad.
Can the embassy issue Apostille?
In India, the Ministry of External Affairs (MEA) is chargeable for apostille of documents that is additionally known as the department of the central government. In 2019, it’s localized to branch secretariats and also the RPOs in fifteen cities – Ahmedabad, Bengaluru, Bhopal, Chennai, Chandigarh, Cochin, New Delhi, Guwahati, Hyderabad, Kolkata, Lucknow, Mumbai, Panaji, Raipur, and Thiruvananthapuram. However, before gaining a similar, there’s a requirement for verification from the state government.
What is the need for an Apostille marriage certificate?
A Marriage certificate is an inevitable document needed authentication overseas if you’re sponsoring your spouse’s visa. No ex-pat will apply for a spouse or fiancee visa while not having the marriage certificate. The involved government official requires proof to prove the genuineness of your relationship and an Apostille marriage certificate confirms the legitimacy of your wedding overseas. To certify to Apostille your document from all involved authorities to avoid any hassles or rejections in the future.
Is Apostille is same as Attestation?
Apostille isn’t precisely the same as attestation. Attestation involves further verification from the embassy of the respective country at the side of stamping from levels of government of the host nation. Whereas in apostille, there is no requirement for embassy attestation or any sort of extra foreign verification.
Where to Apostille the birth certificate in India?
Birth credentials and all different Indian personal documents are Apostille by the Ministry of External Affairs, Government of India. The MEA has opened its Branch Secretariats/RPOs in varied cities of India for alleviating this whole procedure for Indian voters, as well as old Delhi, Kolkata, Hyderabad, Chennai, Lucknow, Raipur, Bhopal, Kochi, Mumbai, Trivandrum, Panaji, Chennai, Ahmedabad, and Bengaluru. Also, hunt for MEA outsourced agencies in your region for submission and assortment of the documents for Apostille.
What apostille services in India does Abayam offer?
Abayam offers full-service apostille services in India, handling documents from verification (notary, SDM, Home Department/HRD) through to MEA apostille via its Chennai branch and network across Indian cities. Clients can submit original documents, and Abayam handles submission, tracking, and delivery, including fast-track options taking as little as 5 days.
What is the typical turnaround time for apostille certificate India through Abayam in 2025?
Abayam offers full-service apostille services in India, handling documents from verification (notary, SDM, Home Department/HRD) through to MEA apostille via its Chennai branch and network across Indian cities. Clients can submit original documents, and Abayam handles submission, tracking, and delivery, including fast-track options taking as little as 5 days.
